Exhibitor Registration

Save time on-site, and register your booth personnel online!

You can either have badges mailed to your attention (to addresses within the United States only), or select to have your staff pick up their badges on-site. “Will-Call” badges, corrected badges, late submissions and international badges must be obtained on-site from the Exhibitor Registration Desk in the Exhibit Hall during the hours listed below.

It is important to follow the instructions below for registering. If you close out of your registration session prematurely, your changes or additions will not be saved.

You have the option to have your badges mailed to you prior to the event, or choose to pick up your badges on-site. Badge mailing begins February 13, 2009. The last day to request badges to be mailed is March 20, 2009.

• Select your company name from the drop down menu
• Enter your company ID number
• Select “Log in to Exhibitor Registration” to gain access to your company’s secure registration page.
• Review the information on the registration home page, and follow the additional instructions below.
  

To register booth staff:

Step 1: Review 2008 Booth Personnel

1. Review the list of staff that your company registered for last year's event.
2. Select the individuals you wish to register for this year's event by checking the box to the left of each name.
3. Select "Add Selected 2008 Registrants," and continue to the next section to add additional booth staff.

Step 2: Add Additional Booth Personnel

1. Select either the "Add Booth Personnel Using Address on File" or "Add Booth Personnel at a Different Address", whichever applies for your booth staff.
2. Enter the contact information for each individual.
3. You have the option to continue entering additional staff at the address on file, or to enter additional names at another address. Please select the appropriate button for the additional registration screens.
4. Once you have entered all of your booth staff, select “Finished Entering Names-Continue Process”
   
5. Select the option for having your badges mailed to you (within the United States only), or to have your badges available to pick-up on-site during registration hours
   
6. Select “Continue”
   
7. Review the list of registrants, and select “Complete this session” (or “Back to Register/Cancel/Change List” to make edits to your list)
8. You will see a registration confirmation page, with a complete list of all badges created during your registration session. Please print this page for your records.
9. You will also receive an e-mail confirmation, as the main contact for your booth, confirming your session. Individuals registered will also receive individual confirmations that include their badge bar code if their e-mail address has been provided.

To register for your free Conference Proceedings CD:

Each exhibiting company is entitled to a FREE CD of the proceedings for the technical conference — a $120 value! In order to take advantage of this offer, simply indicate which company representative should receive this valuable resource through Exhibitor Registration online or on-site. The proceedings CD will not be mailed prior to the event, and must be picked up on-site. Don’t waste this opportunity to learn from the best!

To register for your free Conference Registration:

Each exhibiting company is entitled to a FREE full conference registration — a $660 value! Use this valuable registration for your own staff; or better yet, offer it to your very important customer. It will undoubtedly impress them! Register online or on-site and get connected with the latest technologies available to the industry.

• Log in to your company’s secure registration page
• At the bottom of the page select “Add Free Conference Registration”
• Enter the name, title, address, phone and e-mail of the individual.
• Select the registration category for the individual. You have the option to select “Exhibitor Conference” if someone from your staff is going to take advantage of the Free Conference or “This is a VIP Customer” if you choose to give the Free Conference to a customer.
• Once you have entered all required information select “Click Here when Finished to Finalize Registration List”
• Continue with your registration session until the final confirmation page.
  

Note: You may give your company's conference registration to a VIP Customer, simply by indicating on the page. This individual will receive a special confirmation, acknowledging that your company has given them this valuable registration!

On-Site Information:

Wednesday, March 25 – Saturday, March 28, all exhibitors must check-in at the Exhibitor/EAC Check-In desk in the Bayside Foyer, outside of the exhibit hall for a wristband. Badges will not allow access to the show floor during those days.

Badges must be verified and given the appropriate badge holder once registration opens on Sunday, March 29. Beginning Sunday, March 29, badges will be required to gain access to the exhibit hall, and must be visible at all times. Exhibitor Registration is located in the Main Registration area, inside the exhibit hall.

Exhibitors are allowed to enter the exhibit hall from 7:00 am – 7:00 pm during move-in and on show days, and during published move-out hours. If admittance to the exhibit floor is required at any other time, permission must be obtained from Show Management, and exhibitors must remain in their booth once they are admitted. Special Work permits can be obtained from the on-site show office, located near Exhibitor Registration. The Special Work Permit must include a list of the personnel who are staying, and all exhibitor personnel must remain in their booth until they are ready to exit the hall. Re-entry will not be allowed after a reasonable hour, which will be stated when permission to remain “after hours” is granted.

Who Needs a Badge?

Exhibitors must register all booth staff. No one is automatically registered as booth staff — you are responsible for registering your staff. All exhibitor booth personnel are required to wear the current show-issued badge to gain entrance to the show floor, and it must be visible at all times while in the exhibit hall.

If any booth staff are independent sales representatives, they must be pre-registered online through the exhibiting company's record. If representatives are not pre-registered, an exhibiting company representative must accompany them to the Exhibitor Registration Desk in order for them to receive an exhibitor badge. Badges issued to sales representatives will have the exhibiting company name on the badge, not the representative's company name.

Do not register your customers as booth staff. Attendee registration is easily accessed both online and on-site.

Do not register your EAC personnel as booth staff. If you are using the services of an Exhibitor Appointed Contractor (EAC) to install your exhibit, do not register EAC personnel as booth staff.

False certification of an individual as an exhibitor’s representative, misuse of an exhibitor’s badge, or any other method or devices used to assist unauthorized personnel to gain admittance to the exhibit floor will be just cause for expulsion from the show floor.

International Exhibitors

In addition to registering your booth staff, be sure to review Visa information for international booth staff scheduled to attend the event.

Apply for a Visa Early
U.S. State Dept. issues new visa screening process.

How to Get a U.S. Visa (.pdf)
A step-by-step guide to getting a visa

Find your U.S. Embassy or Consulate General
They can assist you with any U.S. entry requirement questions.

Need a Letter of Invitation?
Please e-mail Kim DiCianni with appropriate passport information.