March Edition |
In this issue:
Please be sure to review the On-Site Information Guide, as well as all past issues of the newsletters. |
What is due? When is it due?
See the Deadlines section of the Web site for additional upcoming deadlines.
March 6, 2008
March 7, 2008
March 10, 2008
March 11, 2008
March 12, 2008
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March 14
March 18
March 19
March 20
March 21
March 24
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Be sure to review the Exhibitor Marketing Guide and Exhibitor Manual for all promotional and logistical information you'll need for YOUR show. |
In Need of Inspiration?
Check out the FREE online Exhibitor Education series. No registration is necessary - webinars are available 24/7, so you can view each exciting presentation at your convenience.
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I Can Get Material Handling Credit for Sleeping Rooms?
That's right - staying within IPC’s room block at an official hotel automatically qualifies your company for a credit towards material handling at the event. All you need to do is complete the Hotel Material Handling Incentive Form, and return by March 10, 2008.
For every room night your company occupies within IPC’s room block at any of the hotels listed below during the 2008 event, the General Service Contractor will issue a credit towards material handling:
- Excalibur
- Luxor
Las Vegas
- Mandalay
Bay
- MGM
Grand Hotel
- Tropicana
Las Vegas
The more room-nights you use, the more FREE material handling you earn. This offer is only good as long as the IPC hotel room block lasts. Once the blocks are sold out this offer is no longer available, so act now!
How much credit will I receive?
Exhibitors will receive a credit of $11.70 per paid room night — that’s approximately 30 lbs. of material handling!
Capital equipment manufacturers bringing equipment can request a credit of $22.73 per paid room night — that’s approximately 90 lbs of material handling!
This offer is only good for reservations made within IPC’s room blocks while supplies last. The hotel material handling incentive applies to freight received at the advanced warehouse or at show site, no restrictions apply!
Guidelines:
Exhibitors must apply for this program by submitting the Hotel Material Handling Incentive Form by March 10, 2008. Applications received after March 10, 2008 will not be accepted. Please review the form for additional guidelines.
If you have any questions, please contact Sarah Martino (+1 847-597-2831).
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Many of the marketing deadlines have passed!
How can I promote my presence?
To have a truly successful event, you must maximize your marketing efforts, particularly in the final weeks leading up to the show. The more pre-show marketing you do, the more positive results you'll see. Below are just a couple ideas of how you can increase your visibility.
Idea 1 - VIP Passes:
This effective marketing resource is available to you FREE! Your prospects and customers can visit the exhibitor floor at no charge simply by completing the registration form on the pass and submitting it to IPC.
Not only are there hard copy passes, but you can download your own electronic copies of the VIP pass in multiple formats:
Idea 2 - Press Releases:
Submit your show-related press release to IPC Media Relations, for a FREE posting on the event Web site!
Now is the time to start preparing your media kits for the show. Be sure to bring 10-25 copies of your press kits to the IPC Press Office on-site. The Press Office will be located in the North Convention Center, in the South Pacific G meeting room.
Need additional inspiration? Be sure to check out Steve Miler's FREE Webinar, "Great Preshow Promotions for Every Budget."
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Got Badges?
Save time on-site, and register your booth personnel online! Online Exhibitor Registration closes on Thursday, March 20, 2008.
Who needs a badge? Exhibitors must register all booth staff. No one is automatically registered as booth staff — you are responsible for registering your staff.
- Register your booth staff today at www.GoIPCShows.org/badges.
- Select “Register your booth staff now” to access online registration,
- Select your company name from the drop down menu,
- Enter your Company ID
- Be sure to complete all steps in the online registration process. You will receive an e-mail confirmation after you have completed your registration session.
If you have any problems accessing the registration page, please contact Kim DiCianni (+1 847-597-2823).
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Is there a Wednesday evening Gala this year?
In short: No, there will not be a Gala or "It's YOUR Party" event this year.
Why?
The Trade Show Committees recommended that the Gala should not be held, since Las Vegas is a 24/7 "Gala" more elaborate than anyone could ever hope to compete with.
An exciting Happy Hour Welcome Reception will be held on the show floor on Tuesday, from 5:00 pm - 6:00 pm.
This event is FREE for all registered attendees on the show floor. Please note: during the Happy Hour Reception, music will be piped into the exhibit hall, and lights will be cut to half power for the entire hour of the reception. More information will be available on-site. Please plan demonstrations accordingly.
In order to facilitate networking, Wednesday evening (after 6:00 pm) is now reserved for pre-approved Exhibitor Networking Functions (Note: These require prior approval. Please see the information regarding Exhibitor Networking Function Authorization Requests for complete details).
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Wednesday Evening Networking Functions and Meeting Room Requests
Hospitality Policy - Updated for 2008!
For 50 years, IPC has been consistent in its policy requesting that no one conduct or sponsor hospitality suites at IPC events. In order to facilitate networking, IPC has designated Wednesday, April 2, 2008 after 6:00 pm as a time when exhibitor networking functions may be held. To be considered a networking function, the event must be by “invitation only” and may not take place in a hotel suite or meeting room. Any other function that is not part of the “official program” is prohibited. The prohibited functions may include but are not limited to: banquets, breakfasts, luncheons, parties, hospitality suites, meetings, seminars, technical programs, sporting events, social functions or any other program during the event, from the first meeting to the close of the event. Meetings and networking functions must receive prior authorization from IPC Show Management. See the Networking Functions and Meeting Requests packet for complete details.
Authorization for your meeting or function must be obtained by completing either the Meeting Authorization Form or the Networking Function Permit Request Form.
The deadline for Exhibitor Networking Function Authorizations has been extended to March 12, 2008. All information must be submitted by this date.
If you have questions regarding meeting room authorizations, please contact Angela Cassata (+1 847-597-2824).
If you have questions regarding the NEW exhibitor networking function authorizations, please contact Sarah Martino (+1 847-597-2831).
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Name Droppers. . . .
The vast majority of attendees come to an exhibition with a pre-planned agenda. If you want these potential customers to schedule time to visit your booth, you need to get on their “must see” list. It can be dangerous to rely solely on your location and mere presence at a trade show – you only get a few minutes or even seconds to influence someone walking the aisle. You have the task of getting them to stop walking, and get them talking!
Each exhibitor has the exclusive opportunity to receive a FREE copy of both the 2008 Pre-registered Attendee Mailing list, as well as the 2008 Post-Show Verified Registration list. The Pre-registered list will be available on March 7, 2008, and will be sent to exhibitors that submit the order form—order yours today! Orders must be received by March 21,2008.
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Innovative Technology Center Winners
What products will be featured in the Innovative Technology Center? Stay tuned! See the pre-show newsletter, arriving in your in-box before the show for the complete list of winners!
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Transportation:
Have you inquired about a transportation quote? Whittier Mayflower has been the Official Van Line for the IPC/APEX show since it’s inception in 1994! We will have onsite representation in Las Vegas for the duration of the show (from the first day of move-in until the last piece leaves the floor on move-out). Our pricing structure is highly competitive plus we are extremely knowledgeable with all tradeshows. If you are interested in a quote please contact us at the following:
Email: ipc_apex@whittiertransfer.com
Contact: Bob Drummond, Jr.
Phone: 800-423-6581 ext 4616
Additional official shipping contractors for the event are:
Freight forwarder/Customs Broker - Rogers Worldwide
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Help!
If you have any questions regarding the any of the information in this newsletter, need more information about Las Vegas or just the Shows in general, please contact any of the IPC Show Team members. We are dedicated to helping you make the 2008 IPC Printed Circuits Expo, APEX and the Designers Summit a success for your company.
Be aware that many companies will try to solicit your business, and may appear to be official show contractors. Be sure to review the Official Show Contractors Directory for all IPC Show Management recommended and exclusive vendors.
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