On-Site Information
Exhibit Hall Access
Exhibitors are allowed to enter the exhibit hall from 7:00 am – 7:00 pm during move-in and on show days. If early or late access is required, permission must be obtained from Show Management through the show office and a list of personnel must be provided.
Security Guidelines
Although Show Management provides 24-hour perimeter exhibit hall security, each exhibitor is responsible for their materials, equipment, display, etc., at all times. Do not leave items of value in your booth unattended without taking security precautions. Remember, it is the responsibility of exhibitors to insure their property.
Suitcasing Policy
IPC does not permit solicitation from non-exhibiting companies. Any individual observed participating in activities to solicit or sell products to event attendees or exhibitors without having a booth at the event will be asked to leave immediately. Additional penalties may apply. Please report any suitcasing activitied to IPC Show Management.
Age Restriction
Individuals under the age of 18 (including infants) will not be permitted on the exhibit floor at any time, regardless of affiliation or circumstances. During the Happy Hour Welcome Reception on Tuesday, April 1, alcohol will be served, therefore no one under the age of 21 will be allowed in the exhibit hall. All individuals (including booth personnel) aged 18-20 will be required to leave the show floor by 4:30 pm on Tuesday, April 1 to comply with facility and state laws.
Alcoholic Beverages
Alcoholic beverages are not allowed in the exhibit hall at any time, except when provided by IPC during the Happy Hour Welcome Reception. Exhibitors are not permitted to serve or consume alcoholic beverages on the show floor at any time during move-in, on show days or move-out. Any alcohol found on the show floor will be confiscated by security.
Photography and Video Recording
Photography and video recording of any exhibit or function is prohibited within the exhibit hall, meeting rooms and lobbies. This applies to exhibitors and attendees. Show Management, the official photographer, and accredited members of the news media are exempt from this rule. Exhibitors are allowed to photograph or make video recordings of their own booth before and after show hours only.
Off-Hours Booth Activity
Private demos are allowed on show days only, during non-show hours. However, IPC Show Management must be notified in advance. Every person entering the hall must have a badge. Attendees must be escorted by an exhibitor to their booth, and escorted out of the hall once the demo is finished. No demos are allowed on Tuesday, April 1.
Exhibitor Service Center
Show Contractor Service Desks (with the exception of Mandalay Bay Exhibition Services) are located in Bayside Hall D, behind the Registration area. The Mandalay Bay Exhibition Services Desks are located between the Business Center and Bayside Hall A (exit the exhibit hall, turn left at the end of the Bayside Foyer, and the desks will be located just past the Business Center).
Move-In
Move-in of all booths must be completed by 6:00 pm on Monday, March 31. All shipping crates and packing materials must be ready for removal in order to allow for a final cleaning of the exhibit floor and laying of the aisle carpet. Any booth not occupied by 3:00 pm on Monday, March 31 will be considered vacant and abandoned; therefore the space is subject to resale at Show Management's discretion.
Empty Removal
Once your crates, boxes, skids, etc. are completely unpacked and empty, be sure to label them with “empty” stickers (available from floor managers and SES concierges) as soon as you are ready for them to be removed. Crate return is not conducted in reverse order of crate pick-up, so there is no advantage to waiting until the last minute to label your empties.
Marshalling Yard
All vehicles (trucks, POVs, etc.) delivering and/or picking up freight must check in the Marshalling Yard before proceeding to the Convention Center docks. The event Marshalling Yard is located approximately three miles south of the Convention Center, at 8801 Las Vegas Boulevard South Las Vegas, NV 89123.
Exhibitor Move-Out Meeting Wednesday, April 2 at 3:00 pm
Islander C meeting room (conference area, lower level North Convention Center). Show Management highly recommends sending a representative from your company to this meeting, preferably the person responsible for the dismantling and move-out of your booth.
Move-Out
No material may be dismantled, packed, loaded or removed prior to 2:00 pm, Thursday, April 3. All exhibits are to be occupied and in operation until this time. Please review the Move-Out Bulletin distributed on-site for complete details.
Move-Out Deadline
Shepard will adhere to the reroute times below in order to clear the exhibit halls by the dates and times dictated by the facility contract:
- By 7:00 pm on Friday, April 4 in Hall D for booths in aisles 100 through even numbers in the 1400 aisle,
- By 12:00 pm on Saturday, April 5 in Hall C for odd number booths in the 1400 aisle through aisle 2800.
Empty Return
Empty crate return will begin as soon as the aisle carpet is removed and will take approximately ten hours to complete. Remember to take the time a move-out can take into consideration when making your travel arrangements.
Merchandise Leaving the Show Floor
A business card will be required at the point of exit for any material being removed from the exhibit floor, other than material covered by a bill of lading.
Utilities
Utilities and phone lines will be turned off shortly after the show closes at 2:00 pm on Thursday, April 3. If service is required past this time for any reason, advance arrangements must be made prior to Wednesday morning at the Exhibitor Service Center.
Hotel Rooms for 2009 – Special At-Show Price!
Book your hotel rooms at Mandalay Bay for the 2009 event during the event, and receive the special discounted rate of $199 per night! Visit the Hotel Desk in the Show Office for more information. Note: this offer is only for rooms booked at the show. After the event, rates for rooms at Mandalay Bay are $258 per room night.
Show Office
The Show Office is located near the Main Registration area of the event, inside Bayside Hall D.
Show Office Hours:
| Sunday, March 30 |
8:00 am - 5:00 pm |
| Monday, March 31 |
7:00 am - 5:00 pm |
| Tuesday, April 1 |
8:00 am - 6:00 pm |
| Wednesday, April 2 |
8:00 am - 6:00 pm |
| Thursday, April 3 |
8:00 am - 3:00 pm |
Lottery Draw for 2009 Booth Selection
Exhibitors are invited to draw their lottery number for the IPC Printed Circuits Expo, APEX and the Designers Summit 2009 Initial Booth Space Selection. Lottery numbers will be drawn by random selection in the show office, near the Main Registration area of the event, inside Bayside Hall D. Booth space selection will not take place on-site. Only lottery numbers will be selected on-site.
2009 Lottery Number Draw Schedule:
| Monday, March 31 |
8:00 am - 5:00 pm |
| Tuesday, April 1 |
8:00 am - 6:00 pm |
| Wednesday, April 2 |
8:00 am - 6:00 pm |
| Thursday, April 3 |
8:00 am - 3:00 pm |
Press Office
The Press Office is located in South Pacific G on the meeting room level of the North Convention Center. Press Conferences are held Tuesday through Thursday, by appointment only. A final press conference schedule is available in the press office.
Business Center
The Mandalay Bay Business Center is conveniently located at the end of the Bayside Foyer, near Bayside Hall A.
Internet Lounge
Located in the exhibit hall, behind the Registration area. Take a minute to catch up with the office so you can focus on the products and suppliers on the show floor. FREE access to computers in a comfortable, convenient spot in the hall.
Stay on Top of your Game in Vegas!
Review the helpful hints on how to "stay on top of your game at YOUR show!".
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